State Act
Section 440
Art. 440 – At each administration of comunidades the following books, for general office work, shall be supplied from the general fund:– 1. Book of recording of handing over of the charges 2. Muster-roll. 3. Entry Book. 4. Book of registration of directives from higher authorities for permanent execution. 5. Book for the registration of correspondence with the Directorate of Civil Administration and of the reports on the applications and files submitted for decision of the 130[Government] and Administrative Tribunal. 6. Book for the registration of correspondence with the various authorities. 7. Book for the registration of correspondence and instructions addressed to comunidades. 8. Book for the registration of securities. 9. Catalogue- book of shares, one per each comunidade. 10. Book for the registration of transfer of shares. 11. Book for registration and cancellation of charges on the shares. 12. Book for distribution and registration of execution proceeding. 13. Book for the returns, expenses and derramas of the general safe of the comunidades. 14. Book of revenue from common fees. 15. Cash-book. 16. Current-accounts book with the comunidades. 17. Inventory book. 18. Book for the registration and accounts of the advance fees made. 19. Book for the registration of files of emphyteusis and others. 20. Book for the registration of emoluments and salaries paid in the proceedings. 21. Book for confidential correspondence. §1. All the books shall be of a thick paper, known as almaço and shall have opening and closing declarations, sign by the administrator, who shall also initial all the pages, asking any employee of the comunidade to number them. In the closing declaration at the book mentioned shall be made of the total number of pages of each book. §2. The books Nos. 1, 3, 9, 10, 11 and 12 shall be maintained as per the model Nos. 21, 22, 15, 18, 19 and 23 respectively, and the books Nos. 18 to 20 according to the models indicated by the Directorate of Civil Administration. §3. The keeping of books Nos. 14 and 16 and the accounts of the general safe shall be regulated by the provisions set down for the book-keeping and accountings in the comunidades.