State Act

Code of Comunidades of 1961

Art. 512 – The accounts of the clerk of comunidades shall be audited as per the balances determined in article 482 and the following ones; those accounts of the president as per the balance of the cash-book; and those the treasurer as per his current accounts serving as supporting documents, all the accounts books, records and papers, referred to in paragraph 1 of article 510. § 1. In addition to the responsibility resulting from the balances of credit and debit, the clerk of the comunidade shall also be held responsible for whatever excess or undue payment he made to the zonkars, share-holders and other creditors, without prejudice of the joint and several liability of other key-holders referred to in paragraph 1 of article 105. This shall be verified at the time of the auditing of the accounts, showing the balance in the following way: a. The balance of overdue credit shall have as its first item the sum of the such credit, determined in the second part of the general balance sheet of the preceding year, and the second item shall consist of the amounts of this credit included in the statement, the payments made during the period of management and whatever remains shown in the general balance sheet; if the sum of the second item is greater than that of the first, the excess shall indicated the liability of the clerk; if, however it is less, it will show that certain creditor has not been listed, or that his credit was understated and this fact shall be corrected in the credit list. b. The balance of current credit shall have as its first item the sum of the credit recorded in the current accounts, and second item shall consist of the part compensated in the same accounts, from what was paid to the parties concerned after the closures of accounts and of what was carried over to the next management. If the sum of the second item is greater than that of the first, the excess shall indicate the clerk liability; if however, it is less, it shall indicate that certain creditor was not listed or that his credit was understated, which shall be corrected in the credit list. § 2. If, these two balances sheets result in any liability on the part the clerk, the same balance shall be referred to on the auditing of accounts, and the certified copy of current account to be issued against the said clerk shall be, in this case, a copy of the same.