State Act
Section 88
Art. 88 – The clerks of comunidades – shall, in particular, be bound to:– a. Keep the book and accounts; b. Keep custody and maintain the archives, which they can do at their own residence, with permission of the administrator when the comunidade does not have its own building, for that purpose; 33[All the land dealings and transactions shall be kept open and shall be made available at least for ten years. Copies of such land dealings or any such important matters shall be sent to the Administrator of Comunidades, for maintaining duplicate copies in his office,] c. Effect the service of summons and notices in the area of the respective comunidade; d. Provide information which the administrator may require, within the period of five days and the necessary clarifications that may have been requested by any member; e. Submit accounts, presenting himself for this purpose in the administration office, in terms provided in this Code, being civilly responsible for the same; f. Effect the service to the attorney to initiate the filing of suits and execution proceedings, by handing over, at the time of service of notice, the necessary documents; g. Effect the service, within three days, to the attorney of the comunidade, of the notifications, orders and instructions that may have been received from the higher authorities, issuing copies thereof, when demanded; h. Perform all other duties that is bound to fulfill as per the provisions of this Code or others which may be imposed. § 1. The duties referred to in clause (a) may be carried out by the assistants, selected by the clerk and under his own sole responsibility; § 2. The clerk’s assistant shall assist him in the work of maintaining the records, accounts and maintenance of archives, as well as in serving notices, when entrusted by the same clerk. 34[3. All the documents and records of the Comunidades shall be under the custody of the registrar, who shall be responsible to the Administrator of Comunidades.]